Job Title: Administrative Assistant - Construction (Bilingual Spanish Preferred)
We are collaborating with a well-established construction company in Delray Beach, FL, looking to add a dedicated and detail-oriented Administrative Assistant to support their Project Managers and Sales Team. This role is essential in ensuring a smooth customer experience from post-sale through installation.
This position is ideal for candidates with at least one year of clerical experience who excel in communication, problem-solving, and multitasking. Success in this role requires strong attention to detail and proficiency in the MS Office Suite. This team values cultivating new talent and is eager to support motivated individuals looking to grow in the construction industry.
Location: Delray Beach, FL (Local candidates only; no relocation support)
Hiring Timeline: Immediate availability preferred
Key Responsibilities:
Run and analyze reports to monitor sales progress and production metrics in Salesforce.
Provide comprehensive administrative support for sales, coordinating with operations, services, procurement, and finance teams.
Assist in communicating process improvements and ensure they're managed effectively.
Support sales communications, planning, and assist with content preparation and distribution.
Coordinate meeting schedules and manage calendars.
Help oversee project timelines and track progress for the sales team.
Ensure quality control by verifying accuracy and completeness of lead information.
Generate and distribute sales and reporting metrics as needed.
Qualifications:
Bachelor's degree or equivalent experience.
Minimum of 2 years of professional administrative experience.
Experience with large ERP/CRM systems; Salesforce proficiency preferred.
Excellent computer skills, including Microsoft Office Suite.
Strong communication skills to liaise effectively across departments.
Bilingual (English/Spanish) highly desired but not required.
If you're interested in a career in construction administration and ready to make an impact, please apply above or send your resume (in Word format) Alternatively, apply online at www.ultimatestaffing.com. Suitable candidates will be contacted for an interview.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.