Expected Responsibilities: • Compose, edit, format and proofread letters, email, memos, and other documents using Microsoft Word, Excel, iManage, and Adobe Acrobat as necessary. • Interact with, and show compassion to, clients who have suffered the loss of a loved one and/or are under a great deal of stress. • Prepare and submit time entries, fees, and expenses for various attorneys. • Review and process incoming mail. This requires a basic understanding of the filing system and ability to track which attorney/paralegal is working on the matter. • Prepare and submit time entries, fees, and expenses for various attorneys. • Provide backup secretarial assistance to partners, associates and other legal and administrative staff as assigned. • Provide support to the Administrative Helpdesk system; completing admin requests submitted by various staff and attorneys. • Photocopying, scanning, and saving of documents to cloud-based file management system. • Coordinate with clients, external counsel, and other vendors to obtain and exchange information and documentation related to legal matters. • Schedule meetings, basic calendar management, processing expense reimbursements etc. • Other administrative tasks as assigned.
Essential Capabilities • Proficient with Adobe and Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Strong professional communication and interpersonal skills in dealing with all levels of the firm (attorneys, secretaries, administration, and other members of staff). • Notary public or willing to become one. • The ability to understand and follow oral and written directions. • Must be able to work independently and prioritize work.
Education & Experience • Associate Degree from an accredited college or university. • Experience with iManage. • 2-3 years of working in a legal office environment.