Step into an exciting career at Outlandish, where no two days are the same! We're looking for a dynamic and organized Executive Assistant to support our Account Director, right in the heart of Santa Monica at the lively 3rd Street Promenade. Imagine working just steps away from world-class dining, shopping, and entertainment. You'll spend 70% of your time helping the Account Director stay on top of work-related tasks and the other 30% managing personal life arrangements. If you're fluent in Chinese and English, thrive in a fast-paced environment, and love taking on new challenges, this could be the perfect role for you.
Key Responsibilities
Work-Related (70%)
Schedule Management: Keep the executive's daily agenda running smoothly by organizing meetings, calls, and travel plans.
Communication: Be the go-to contact between the Account Director and clients, ensuring smooth and timely communication and follow-ups.
Project Support: Dive into exciting projects by helping track progress, prepare documents, and generate reports.
Data Management: Keep everything in order by organizing files, crafting presentations, and managing correspondence.
Meeting Preparation: Draft agendas, take minutes, and ensure action items are followed up on.
Administrative Tasks: Take charge of emails, client updates, and internal coordination, keeping everything on track.
Personal Life Management (30%)
Personal Errands: Book appointments, manage family or personal schedules, and handle various personal requests.
Travel Coordination: Organize personal travel, including flights, accommodations, and transportation, for seamless experiences.
Household Management: Take care of household services, deliveries, and any other personal logistics, ensuring a hassle-free lifestyle.
What We're Looking For
Bilingual: Fluent in both Chinese and English (written and spoken).
Driving: Valid driver's license, comfortable driving when needed.
Quick Learner: Ready to take on new tasks and adapt quickly.
Super Organized: Stellar multitasking abilities with an eye for detail.
On-Site Presence: Must be able to work on-site at our vibrant Santa Monica location.
Discretion: Able to handle confidential information with the utmost professionalism.
Preferred Skills
Prior experience as an executive assistant or in a similar role.
Proficient in Microsoft Office and other office tools, with a preference for Mac and iPhone users.
Compensation
Annual Salary: $55,000 - $65,000
Join Outlandish and work where excitement meets productivity at the 3rd Street Promenade!
FHI Heat is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran.