Payroll Specialist at Dartmouth College in hanover, New Hampshire
Posted in Other about 4 hours ago.
Job Description:
Posting date:
11/21/2024
Open Until Filled:
Yes
Position Number:
1129147
Position Title:
Payroll Specialist
Department this Position Reports to:
Art & Sciences Finance Center
Hiring Range Minimum:
$24.15
Hiring Range Maximum:
$30.15
Union Type:
Not a Union Position
SEIU Level:
Not an SEIU Position
FLSA Status:
Non-Exempt
Employment Category:
Regular Full Time
Scheduled Months per Year:
12
Scheduled Hours per Week:
40
Location of Position:
Hanover, NH
Remote Work Eligibility?:
Hybrid
Is this a term position?:
No
If yes, length of term in months.:
NA
Is this a grant funded position?:
No
Position Purpose:
Support the payroll and compensation systems team by performing essential payroll processing tasks, maintaining accurate records, and assisting with various payroll-related functions. Ensure compliance with policies and procedures while providing excellent customer service to staff and faculty.
Required Qualifications - Education and Yrs Exp:
Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
Education and Experience
● Bachelor's degree in Finance, Accounting, Human Resources, or a related field (or
equivalent work experience).
● 3+ years of customer service, payroll/HR processing, or related experience.
Skills & Knowledge
● Basic understanding of payroll processes and systems.
● Proficiency in Microsoft Office Suite, especially Excel.
● Strong attention to detail and organizational skills.
● Good communication and customer service skills.
● Ability to work independently and as part of a team.
● Familiarity with Kronos, HRMS, and PASF OnBase is a plus.
Preferred Qualifications:
- Basic knowledge of payroll software and systems.
Department Contact for Recruitment Inquiries:
Melissa Lee Hennessey
Department Contact Phone Number:
603-646-6597
Department Contact for Cover Letter and Title:
Melissa Lee Hennessey
Department Contact's Phone Number:
603-646-6597
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:
Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
Quick Link:
https://searchjobs.dartmouth.edu/postings/76663
Description:
Payroll Processing
● Processes biweekly payroll for ASFC and A&S staff in Kronos.
● Assists with data entry and updates in multiple systems.
● Prepares and processes labor distribution changes and transfers.
● Assists with the approval of staff time cards and resolves basic payroll issues.
● Ensures timely and accurate processing of payroll transactions.
Percentage Of Time:
30%
Description:
Record Maintenance
● Maintains accurate and up-to-date payroll records.
● Assists in updating templates for staff hiring.
● Supports the maintenance of staff listings for A&S communications.
● Ensures proper documentation and filing of payroll records.
Percentage Of Time:
10%
Description:
Customer Support
● Responds to payroll-related inquiries from staff and faculty.
● Provides assistance with I-9 forms for new hires (staff, faculty, and students).
● Communicates with employees regarding non-compliant status to ensure continued
employment.
● Provides backup support for payroll and HR systems as needed.
Percentage Of Time:
30%
Description:
Compliance and Reporting
● Assists in generating standard payroll reports and summaries.
● Ensures payroll processes comply with Dartmouth policy and federal/state regulations.
● Supports internal and external audits by preparing required documentation.
Percentage Of Time:
20%
Description:
Collaboration
● Works closely with the payroll team to ensure seamless operations.
● Collaborates with other departments to address payroll-related issues and implement
improvements.
● Participates in training sessions to stay updated on payroll systems and procedures.
Percentage Of Time:
10%
--:
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--:
Performs other duties as assigned.
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