- High school diploma (or equivalent) with 3+ years of relevant work experience, or a four-year college degree.
- Knowledge of general office practices.
- Proficiency in MS Office, particularly Microsoft Word, PowerPoint, Excel, and SharePoint.
- Strong written and oral communication skills, organizational and interpersonal abilities, with a proven capacity to interact effectively with project personnel and management.
- Familiarity with handling technical drawings and engineering documents.
- Experience with Electronic Document Management Systems (EDMS).
Tasks and Responsibilities:
- Perform various document control tasks in direct support of the project or program manager.
- Coordinate the flow of documents between project teams, including operations, engineering, construction, and other departments.
- May be responsible for managing a small-sized project or multiple aspects of a larger project or program.
- Knowledgeable in both document control processes and the use of electronic systems for managing documentation.
- Under general supervision, handle clerical and technical tasks to support the project.
- Maintain organized files for project document retention.
- Work with field staff to review and verify daily and weekly reports for accuracy, ensuring they are sent to the appropriate contacts.
- Assist in updating manuals, engineering documentation, and submittals for the assigned project.
- Review project documents such as drawings, specifications, and technical manuals.
- Support the project manager in the contracting process and preparation of Risk Management Plan documents.
- Coordinate project requirements with various stakeholders.
- Update project schedule documents in coordination with project stakeholders, supporting the project manager.
- Manage documentation flow during construction and installation phases, including submittals, Requests for Information (RFIs), and Change Order Requests (CORs).
- Communicate with project stakeholders about action items and due dates.
- Assist in project closeout activities as needed.
- Populate and maintain an online electronic storage system for assigned projects and ensure field staff can access the information.
- Perform other related responsibilities as required.
- Contribute as a team player, demonstrating a strong sense of urgency and the ability to collaborate effectively with others.