This position requires the ability to work in office Tuesday-Thursday in Naperville, IL.
How will you contribute to the team?
Utilizes background in construction, engineering or design to integrate well into complex and large client organization with ease. Comfortable with changing dynamics and balancing new client initiatives.
Responsible for Materials Budget
Understands procurement processes and strategy
Working knowledge of placing purchase requisitions and purchase orders Track material and equipment delivery dates
Keep procurement tracker updated showing full list of materials ordered and to be ordered
Track receipt of material deliveries
Verify the accuracy of all cost information including confirmation that costs have been properly coded and allocated to the project budget.
Supports the Project Manager in monitoring and addressing project billing issues and anomalies, both internal and external.
Reviews invoices received from Contractors before passing to manager.
Follows up with Contractors, when necessary, regarding questions or clarifications to their invoice.
Provides updates to management and maintains integration between service sectors disciplines.
Performs such other duties as the Supervisor may from time to time deem necessary.
Requirements
Must have a clear understanding of procurement processes
Should be familiar with the creation and management of purchase requisitions and purchase orders
Must ensure that invoices are charged to the correct accounts/projects with high accuracy
Strong analytical abilities and the capacity to solve problems effectively
Perform ad hoc projects outside normal recurring tasks
Responsible for managing assigned workload, prioritizing work effectively, and completing in a timely manner
Strong interpersonal skills to work well with people at various levels, in a team environment and with other departments
Good verbal and written communication skills
Intermediate skills in Excel, including the use of pivot tables, lookup functions etc.
Ability to perform and assist with preparation of weekly and monthly reports
Experience with Maximo and/or Oracle systems is considered a plus
What will you contribute?
Bachelor's degree in a related field, plus three years relevant experience.
Experience working with utilities projects is a plus but not required
Experience working with ERP systems specifically Oracle. Any PO/Invoice management systems experience is a plus
Must be highly articulate, have clear and analytical approach to problem solving, and strong decision making abilities. Must have excellent communication and presentation skills.
Must have intermediate Excel skills and command of pivot tables, data filtering and other formulas for management of large data sets
Must thoroughly understand and utilize Information Technology in the performance of work including Internet, Intranet, Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite and Microsoft Project.