Job Family: Machine Shop - Production AdministratorCompany: Santa Lucia ManufacturingHiring Manger: Owner/General Manager/Principal MachinistHours: Full-time or 90-Day Contract converting to Full-timeCompensation: Salary range starts at $40,000 - $80,0000, depending on experience.About Santa Lucia Manufacturing:Santa Lucia Manufacturing is a growing local business specializing in precision manufacturing services. We craft custom components to exacting standards using advanced machining techniques. Our focus is on swift and consistent delivery, surpassing client expectations. Our vision is to become a leading precision manufacturer, recognized for tackling the industry's most challenging projects and empowering engineering innovations.Position Summary:The Production Administrator serves as the critical connection between the Front Office and the Machine Shop. Working closely with the General Manager, this role oversees the day-to-day operations of the business, ensuring seamless collaboration among internal teams and external partners.As the business scales, the Production Administrator will support the future Office Manager with technical manufacturing information necessary for client and vendor correspondence. Additionally, this role will manage workflow through the Machine Shop, overseeing jobs from intake to completion while coordinating machinists and work cells.This role is pivotal in advancing the company's digital transformation by implementing, training on, and optimizing the Machine Shop ERP system, ProShop. The ideal candidate is action-oriented, eager to learn, and confident in owning a role with significant growth potential.Responsibilities:ERP Maintenance: Support the General Manager/Principal Machinist by maintaining accurate job information in ProShop ERP and ensuring cohesive shop operations.Customer & Vendor Setup: Use ProShop ERP and QuickBooks Online (QBO) to establish new customer and vendor records.Job Intake: Capture customer RFQs or POs via email, process them in ProShop, and prioritize for quoting or production.Purchasing Support: Assist with the procurement of equipment, tooling, and materials.Document Management: Organize digital and physical production records, update manufacturing policies, and lead the transition to a paperless environment.Packaging & Shipping: Count, package, and label jobs accurately for shipment.Administrative Support: Perform other administrative tasks as needed to assist with Machine Shop operations.Qualifications:Experience Requirements: 23 years of experience in production administration within the CNC/custom-turned manufacturing industry.Proficiency with ProShop ERP in a production management capacity; familiarity with additional ProShop business features is a plus.Experience transitioning manufacturing processes to digital systems or optimizing existing systems.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).Familiarity with QuickBooks Online or similar office systems.Physical Requirements & Work Environment:Ability to sit and stand for extended periods.Capability to lift and move boxes weighing up to 40 lbs.Ability to climb a ladder up to 8 ft.Business hours are typically 9 AM6 PM, Monday through Friday, with flexibility as needed.Full-time, on-site position in a temperature-controlled office located within a Machine Shop.Attributes: A proactive learner who enjoys problem-solving and a highly detailed person as common in the precision manufacturing industrySomeone who knows that a couple of thousandths after the decimal point can be the difference in thousands of dollars won or lost. A clear, concise communicator who can comfortably speak directly with buyers, accountants, and machinists on behalf of a business owner. A person who equally thrive working independently in an office setting and collaboratively with a team of machine operators. Total Rewards:Compensation: $40,000$80,000 starting salary, with potential annual bonuses based on business performance. Annual merit-based salary reviews. Paid Time Off (PTO): After 90 day starting period, employees accrue 80 hours of PTO annually (non-expiring) and receive 40 hours of California-mandated paid sick leave (expiring annually), capped at 160 hours total.Holidays: Initially, five company holidays for majority of federal holidays. Health Insurance/401K: Health insurance and 401K options are under evaluation as the company grows. recblid w5mj5n39erozdrs2dgdnj1pwiizfqs