The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment.
Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
Process timely and detailed expense reports via concur for employee reimbursement.
Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed
Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
Communicate Firm policies/procedures to officers and associates regarding client entertainment
Manage general office needs such as ordering supplies and mail distribution as requested
Requirements: • Extensive experience with Concur. • Minimum three years' experience as an administrative assistant in finance industry preferred • Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel • Excellent verbal communication and telephone skills • Detail-oriented, personable with a consistent positive attitude • Ability to work in a team environment and handle multiple tasks with little or no supervision • Familiarity with a corporate office environment in terms of professionalism, • Utilizes good judgement and discretion, maintains the highest level of confidentiality.