Payroll Team Leader at Partner's Healthcare in Somerville, Massachusetts

Job Description:

Site: Mass General Brigham Incorporated


At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.


At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.



Job Summary
About Us:
As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.


We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.


Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.



Qualifications



Role Overview:


The Senior Payroll Accounting Operations Specialist (SPAOS) is an active member of the Mass General Brigham Payroll Operations team and is the primary point of contact for managing retroactive pay and retroactive funding calculations and issues. This role will interact with several points of contact in the Research, Finance, and Payroll organizations, and may also be called upon to work with executive leadership at times. The SPAOS is committed to identifying and adhering to best practices in payroll accounting, while upholding the highest standards of integrity and fiduciary responsibility. The SPAOS will proactively address the demands of each organization routinely applying combined complex analytic, accounting, and problem-solving skills to all requests processed through this team.


The SPAOS works closely with management to actively and independently manage assigned projects to completion. The SPAOS provides guidance, resolves issues, and helps navigate the challenges related to managing retroactive activity in a fast-paced environment with sizeable transaction volume. These responsibilities include reviewing and processing payroll and financial data from reports and queries, processing journal entries, preparing payroll payment transactions, and making sure all of this is done in a timely manner to insure accurate reporting and payroll payments. The SPAOS will act both independently and as a member of a dynamic group to achieve the goals of the Research, Finance, and payroll teams and of Mass General Brigham central operations overall. The SPAOS will keep retro requests, source data used, computations, and all results organized for Payroll and Grants oversight and audit.



Principal Duties and Responsibilities:

• Manage Workday unsupported retroactive costing allocations for CAPAS (Costing Allocations and Payroll Accounting Solutions) - Manage the process of analyzing, calculating, communicating, and entering into Workday any unsupported retroactive transactions that require accounting adjustments to adjust labor allocations. This also includes transactions that require manual entries that are unsupported or unprocessed due to multiple pay groups. These transactions are part of the MGB CAPAS integration automation but cannot be processed in payroll due to workers having other non-supported retroactive transactions in Workday.


• Manage Workday unsupported retroactive pay for Payroll - Manage the process of calculating, tracking, communicating to Payroll Operations, and prepping any transactions that are not processed by Workday and become manual transactions due to workers having other non-supported retroactive transactions in Workday. This includes corrections coming from the UKG (Ultimate Kronos Group) time tracking/scheduling application.


• Removal of Costing Allocations when a grant ends and it hasn't been done by another group


• Retroactively move journaled salary expenses for terminated employees.


• Manage PeopleSoft related CAPAS Accounting entries prior to go live for Finance - Manage the process of calculating, tracking, entering data into Workday, and communicating transactions that are for periods prior to the Workday go live dates.


• Manage PeopleSoft Payroll retropay prior to go live for Payroll - Effective dated transaction prior to 12/22/24 go live, data resides in PS, must be manually calculated and then presented to the payroll team to be added to the payroll for processing. This may also include adjustments to benefit related payroll items as well.


• Identify Workday payroll related journal lines in error, and if possible, fix prior to payroll complete, or address by collaborating with the Payroll and Finance teams.


• Use/s the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration


• Ability to adapt and gain proficiency using new technology and new ways of working with the goal to master job specific tasks with flexibility to support cross function responsibilities of the larger team.


• Applies strong analytic and critical thinking skills to interpret and explain retro impacts and trends


• Works in collaboration with Research Management, Finance, and Payroll organizations to provide consistent service and support


• Understanding of business processes and transaction flow to support external sponsored program audits


• Identifies exceptions and proposes action steps to facilitate adherence to the organization's policies and procedures system wide


• Maintains strong solid understanding of Mass General Brigham and department Policies and SOPs applicable to fund management


• Successful interprets and communicate policies and SOP guidelines


• Finds opportunities for operational improvement, provide detailed recommendations to management and implement departmental opportunities system wide


• All functions performed within time critical, fiscal performance deadlines


• Maintain high degree of confidentiality under all circumstances


• Promote service excellence


• Other duties as assigned


• Use external electronic systems, Workday reports, and other systems as needed to manage retroactive funding and pay

Qualifications:

• Bachelor's degree in accounting or related field and/or equivalent.


• Three to six years of professional research accounting, research administration, payroll, or finance experience.


• Experience with federal and non-federal regulations is preferred.


• Prior experience with Workday Payroll, Grants Management, or Finance with a strong understanding of Worktags is preferred.


• Healthcare experience a plus.

Skills/Abilities/Competencies:

• Strong analytical and critical thinking skills with ability to research issues and process complex transactions and procedures


• Excellent oral & written communications skills along with confidence and experience in presenting to small groups


• Ability to work independently and manage competing and conflicting demands on time


• Experience in translating and communicating key analyses and assumptions to Senior Management for decision-making


• Initiative-taking collaborator that can manage multiple processes and effectively lead project teams


• Professional demeanor when collaborating with all constituents both internally and externally


• Strong Microsoft Office and Outlook skills with advanced knowledge of Excel


• Familiarity with accounting, fund/grant, and payroll management systems, Workday a strong plus


• Must possess the ability to thrive in a busy, high volume and deadline driven team environment that requires the coordination of multiple activities and judgement and flexibility to reprioritize tasks as needed.


• Must be able to work independently with minimal supervision, and handle complex and confidential information with discretion


• Requires strong organization and communication skills with a strong focus on customer service.

Working Conditions:

• This position is currently fully remote.


• May be asked, on occasion, to travel into the office due to business needs.


• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


• This is a full-time position.

EEO Statement



Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.



Additional Job Details (if applicable)



Remote Type


Remote



Work Location


399 Revolution Drive



Scheduled Weekly Hours


40



Employee Type


Regular



Work Shift


Day (United States of America)



EEO Statement:


Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.




Mass General Brigham Competency Framework



At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Apply Now