M.W. Kelly Insurance is a boutique style, family-owned insurance agency serving the residents of Massachusetts for over 60 years. Offering services such as Auto Insurance, Home Insurance, Renters Insurance, Umbrella Insurance, and more through our carrier partners.
Role Description
This is a part-time, on-site, Administration Assistant role to support both professional and personal tasks for our agency partner - located in Belmont, MA. The Administration Assistant will be primarily responsible for managing phone calls with proper etiquette, communication with clients, assisting with executive administrative tasks, and utilizing clerical skills.
Job Responsibilities:
Office Support:
Manage and organize daily schedules, appointments, and meetings
Handle correspondence, including emails, phone calls, and mail
Track and follow up on open tasks in our agency management system
Maintain office supplies and equipment
Conduct research and compile information as needed
Personal Support:
Handle personal appointments, reservations, and errands for the agency partner
Assist with household management, including scheduling maintenance and services
Organize and maintain weekly schedule
Handle confidential and sensitive information with discretion
Perform other ad hoc tasks as needed
Qualifications:
Previous experience in an administrative, executive assistant, or personal assistant role
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite
Excellent communication, phone etiquette and interpersonal skills
Highly organized with strong multitasking abilities, attention to detail and strong organizational skills
Ability to prioritize tasks and work efficiently
Ability to work independently and proactively solve problems
Discretion and confidentiality in handling sensitive information
Flexibility to handle a diverse range of responsibilities
Active drivers license and access to vehicle
Preferred Qualifications:
Knowledge of insurance industry terminology and agency management
Personal assistant experience
Salary: [Competitive; Based on Experience, No Benefits]