Administrative Assistant I at Villanova University in Villanova, Pennsylvania

Job Description:

Villanova University

Posting Details

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Posting Details (Default Section)

Posting Number:	20244153S
Position Title:	Administrative Assistant I
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	full-time/12-months
Avg Hours Week
Department:	604 - University Advancement
Position Summary:	Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change! Why work at Villanova? Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum. We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The Office of Diversity, Equity and Inclusion works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more. Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we prepare for Villanova’s next comprehensive capital campaign. The individual in this position provides outstanding reception and administrative support, greets all in a cordial and professional manner; provides professional and prompt support to visitor inquiries, manages office flow, informs team members of guests/meeting arrivals. The Administrative Assistant I will provide support for University Advancement and the Manager, Office of the VP. The person in this role provides support for building maintenance and serves as a liaison with facilities. Performs general office services, including ordering/monitoring office supplies; maintaining the organization of supply room, administrative suite, common areas, and visitor collateral materials; and support for projects upon request. Maintains staff attendance reports, conference room calendar scheduling management. Villanova is a Catholic university sponsored by the Augustinian Order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:	Greet and assist visitors and staff to University Advancement; direct to appropriate parties. Provide support for special projects at the discretion of the Mgr., Office of VP. Provide general office management including mail and parcel distribution; shredding schedule; and office equipment repair and maintenance. Manage office supplies including ordering, payment and organization of supplies/supply rooms; monitor inventory and ensure office supply needs are consistently met. Ensure building and maintenance requests are submitted and completed. Maintain staff attendance reports. Provide assistance with parking requests. Perform other duties and assist with projects as assigned.
Minimum Qualifications:	High School Diploma or equivalent. 1-3 years office/administrative experience. Individual selected must know how to communicate professionally, pleasantly, and efficiently within a fast-paced environment. Must be proficient in all standard computer applications, particularly Microsoft Word, Outlook Excel, and PowerPoint. General knowledge of office principles and office procedures required. The individual must have a strong customer-service orientation. The individual selected will have exceptional administrative, organizational, and scheduling skills, ability to manage multiple projects/tasks with varied deadlines, and a friendly, upbeat, and highly professional demeanor. The person will be a team player with a proven ability to maintain discretion and attention to detail. The individual must be proactive and able to work independently under general supervision.
Preferred Qualifications:	Associate degree or greater. Experience in higher education setting preferred.
Physical Requirements and/or Unusual Work Hours:	Sitting; light lifting of packages, frequent walking or driving across campus.
Special Message to Applicants:
Posting Date:	09/17/2024
Closing Date (11:59pm ET):
Salary Posting Information:	Commensurate with experience.
Salary Band:	F
Job Classification:	non-exempt

References Needed

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

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1. * How did you first hear of this employment opportunity?
   • Indeed.com
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   • Chronicle Vitae
   • Academic Keys
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   • Professional Affiliation/Trade Website
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   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
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