| Posting Number: |
20244154S |
| Position Title: |
Financial Analyst, College of Liberal Arts and Sciences |
| Position Type: |
Staff |
| Location: |
Villanova, PA |
| Recruitment Type: |
Internal/External Applicants |
| Work Schedule: |
full-time/12-months |
| Avg Hours Week |
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| Department: |
130-Dean-Arts and Sciences |
| Position Summary: |
Reporting to the College of Liberal Arts and Sciences Associate Director of Finance and Administration, the Financial Analyst will assist with the implementation of the daily finance activities assigned to the College finance team, with a particular emphasis in providing financial support to the science departments in the college. As a member of the CLAS finance team, the Financial Analyst will also aid in the management and tracking of operating and restricted expenses, providing a quarterly accounting of gift funding to all CLAS departments and programs. They will assist in preparing all financial and administrative documents for processing. They will play an integral role in all new processes assigned to the college in relation to contract management. The individual in this position will provide various financial analyses and adhoc reports as well as perform supplementary tasks in relation to creating the annual budget for the college. This position upholds high standards for professionalism, service and confidentiality.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values. |
| Duties and Responsibilities: |
Budget Management / Reporting
- Work with Associate Director of Finance and Financial Coordinator in providing general monthly review of variances tied to operating budgets. Connect with department chairs with questions, as needed.
- Perform in-depth variance analysis for science departments. Monitor expenses, research any issues, and provide a resolution.
- Provide quarterly report of gift accounts to each department and program receiving gift funding during that period.
- Provide support for new contract management system and roll-out in CLAS.
- Assist with and reconcile expenses for both the GRASP grant program and the VSSA program
- Work directly with the Associate Dean of research in managing the faculty development grant program for faculty who are awarded these funds. Review and update the finances for this program monthly.
- Serve as Dean’s office financial point of contact for department of Theatre finances, working with the business manager on a monthly basis.
- Update and review CLAS financial policy annually.
- Complete new index request forms for non-grant new accounts.
- Create adhoc financial reports as needed.
Expense Tracking / Analysis
- Review and approve all Concur NovaPay and NovaBuy reports for CLAS science departments.
- Provide in-depth monitoring, review, and analysis of all endowment funds in CLAS.
- Maintain a strong working knowledge of procurement policy.
- Conduct strategic financial analyses and studies. Identify prior year comparisons/trends.
Faculty / Staff: Administrative Updates
- Input all non-salary details for university-funded staff EPAF (Electronic Payroll Action Form) changes.
- Enter EPAF data for overload payments for full-time CLAS faculty.
- Assist in the process of maintaining and updating faculty workload tracking of all CLAS faculty teaching assignments.
- Create analysis on adjunct payroll, tracking historical trends with the use of adjuncts per CLAS department. Provide explanations of changes over time to provide assurance of current semester’s adjunct teaching.
- Provide consistent monitoring of course enrollments for all CLAS courses, with an emphasis on drop-add timeframes during the academic year.
Student Hiring
- Support Associate Director of Finance regarding undergraduate and graduate assistant hiring and support. Maintain records and check-in with departments on any changes.
- GA tuition remission duties: confirm student eligibility for tuition remission, gather the credit details from the PIs (Project Investigator) /department administrative assistants, and deliver the completed spreadsheet to the Provost’s office.
- Student Summer Room & Board charges and account credits: work with Residence Life and Dining Services regarding billing for student researchers; work with the PIs/department admins to collect student details, ensure grant or University (Dean’s office/Dept) funding source; work with the Bursar’s office and OG&C (Office of Grants and Contracts) to get the student accounts credited.
- Non-VU Student Researchers duties: assist PIs with courtesy card accounts, summer housing, moving the charges to the grants, and navigating onboarding.
Grant financial support
- Assist the Associate Director of Finance in entering all necessary data regarding grant-funding faculty labor distribution updates and summer salaries into the EPAF system.
- Process cost transfers, journal vouchers, new index requests for grants, and other necessary paperwork to support grant-functions.
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| Minimum Qualifications: |
- Bachelor’s degree in Business, Finance, Accounting, Public Administration or related field required.
- The candidate must have 2-3 years of financial analysis experience with relevant and applicable experience with budget development and analysis or accounting, within an academic or non-profit environment.
- Demonstrated proficiency with MS Office suite of software applications. Proficient knowledge of Excel is required, particularly proven ability to create spreadsheets, manage, and analyze data using pivot tables, charts, and graphs. The candidate must have thorough knowledge of financial, budgetary, and procurement procedures.
- The Financial Analyst will work in a high performing, high volume, and team-based environment. The individual must have experience in problem solving, be able to think critically in performing their daily tasks and be able to work through tasks concurrently. The ability to work with a diverse population of administrators, faculty, students, and staff is a must, as well as a commitment to service excellence, innovation, integrity, and diversity in the performance of job duties.
- Must have excellent interpersonal, organizational, and planning skills and be an exceptional team player. Must have a proven ability to consistently maintain an outstanding level of professionalism with multiple interest groups. Must have a required understanding and effective use of confidentiality. Must have the ability to work independently and handle multiple projects with deadlines in a fast-paced environment under general supervision. Attention to written and numerical detail required. The individual must have a deep commitment to the well-being of the college and the advancement of its mission, and to serving the needs of a diverse community. The individual must be upbeat, energetic self-starter who enjoys collaboration with a wide variety of people.
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| Preferred Qualifications: |
- Working knowledge of SCT Banner and Oracle Discoverer preferred.
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| Physical Requirements and/or Unusual Work Hours: |
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| Special Message to Applicants: |
Applications must include the contact information for 3 references who will be sent requests to submit confidential letters of recommendation for interviewed candidates only. |
| Posting Date: |
09/18/2024 |
| Closing Date (11:59pm ET): |
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| Salary Posting Information: |
Commensurate with experience |
| Salary Band: |
H |
| Job Classification: |
exempt |