?$75K full-time salaried position. Includes paid time off. Does not include health benefits. Hybrid position: three days in office in Leesburg Virginia / two days virtual each week.
We help men and women dealing with addiction, trauma and relationship issues move from devastation to flourishing. We inspire them to brave hope, so they are relieved of their trauma symptoms, reclaim their power, and create the life and relationships they long for.
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Apply if you... • Are an administrative TITAN who multi-tasks with ease, tracks details while understanding big picture goals, and works well in an outcome-driven environment. • Are an anticipator who looks ahead, anticipates, and meets the needs of your executive, the clients and the business. • Have excellent written and verbal communication skills. • Know how to block and tackle to protect your executive's time, prioritize the demands on their time, and help them stay focused on top priorities. • Have a keen eye for implementing and refining systems and processes that help the whole team achieve goals and outcomes. • Maintain confidentiality, respect privacy and operate with integrity. • Love being part of a team, celebrating the success of others and contributing to accomplishing team goals. • Take pride in your work and see mistakes or failure as an excellent growth tool that you can use to become even better. • Are proficient in MAC OS; Word/Keynote/Excel/PowerPoint and have interest in and aptitude for learning new technologies and applications.
ROLES & RESPONSIBILITIES
Strategic Management • Assist in planning, coordinating, and executing strategic initiatives and special projects. • Track project milestones and deliverables, ensuring timely completion and effective communication among team members. • Conduct research and create systems and processes to support implementation of new initiatives. • Equip leadership for effective decision-making through tracking and analyzing key performance data to accurately measure growth and support operational decision-making.
Administrative Support • Manage and maintain executive's schedule, meetings, and travel arrangements. • Prepare and edit correspondence, communications, presentations, and other documents. • Coordinate and prioritize executive's daily activities to ensure efficient use of time. • Draft, review, and distribute communications on behalf of the executive team. • Organize and prepare for meetings, including setting agendas, coordinating logistics, and preparing meeting materials. • Take minutes during meetings, manage Asana project task assignments, and follow up on action items to ensure completion.
Client Care/Hospitality • Serve as the primary point of contact between clients and business, scheduling clients for therapy, intensives, workshops and special events. • Oversee client events creating an exceptional experience from first contact through entire event.
Office Management: • Oversee the administrative functions of the office, including maintaining supplies, business documentation, equipment, and facilities. • Handle confidential and sensitive information with discretion.
QUALIFICATIONS/KEY COMPETENCIES • Bachelor's degree in business administration, management, or a related field. • Minimum of 5 years of experience as an executive assistant or in a similar role supporting senior executives. • Customer service experience along with excellent phone and people skills. • Knowledge of data and administrative management practices and procedures. • Proficiency in the following is required: MAC OS; Word/Excel/PowerPoint along with ability to learn new technology and applications easily. • Excellent ability to maintain confidentiality regarding Protected Health Information.