Assistant Director, Scholarship Services - 005251 at University of South Alabama in Mobile, Alabama

Job Description:

Posting Details

Position Information

Position Number	005251
Position Title	Assistant Director, Scholarship Services - 005251
Division	Finance and Administration
Department	172700 - Office of Scholarship Services
Minimum Qualifications	Bachelor’s degree in business or a related field from an accredited institution as approved and accepted by the University of South Alabama and four years of progressively responsible professional experience in student services, student financial services, financial affairs/accounting in higher education, or a directly related field, one year of which was in a supervisory/managerial capacity. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Office of Scholarship Services is seeking to hire an Assistant Director, Scholarship Services. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Manages the day-to-day activities of the office and assists in the administration and compliance of institutional, endowed, and private scholarships totaling over $27 million annually. Provides office staff with technical guidance and assists with compliance oversight to ensure adherence with appropriate practices and policies. Assists in developing, implementing, and maintaining the campus wide scholarship system and data maintenance for consolidated scholarship systems and also assists in annual and quarterly reporting and budget analysis. Works to troubleshoot and resolve problems, provide support to campus offices, and drive student engagement and contact. Manages activities to ensure students are counseled regarding award and aid packages. Conducts and ensures appropriate delivery of presentations at recruiting/orientation events across campus. Manages departmental relationship with the Center for Educational Accessibility and Disability Resources (CEDAR) to facilitate disability accommodations and medical withdrawals related to scholarships. Manages the awarding of scholarships/awards through JagSPOT and Banner. Leads the annual scholarship renewal process. Coordinates with the Office of Development to ensure that endowed and gift funds are awarded in compliance with donor agreements and produces annual reporting for donor relations initiatives. Assists South Cares in the review, awarding, monitoring, and reporting of retention aid. Coordinates with Student Academic Success to organize and implement the scholarship Earn Back Program. Assists in ensuring compliance with federal, state, and private granting agencies. Assists in monitoring compliance with state and federal regulations retaining to scholarships. Assists in preparing periodic reports for external programs as well as university departments. Provides student need assessments for scholarship awarding purposes. Serves as liaison with donor organizations on all matters, including data review, return of funds and data release processes. Coordinates with the NCAA Financial Aid Officer regarding cost of attendance and countable aid monitoring for student athletes. Utilizes multiple software platforms, including Microsoft Office suite, Banner financial aid and student accounting modules, various campus student platforms, and online scholarship management system (JagSPOT). Coordinates with all units, including the Graduate School, Athletics, and Student Affairs to ensure awarding/accounting for graduate assistant tuition awards. Serves as liaison for all grant related tuition, stipend, and scholarship aid support on campus. Oversees and coordinates scholarship appeals process. Guides students through the appeals process, coordinates committee meetings, ensures compliance with university regulations and maintains appropriate documentation. Regular and prompt attendance. Ability to work schedule as defined and additional hours as required. Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	10/01/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI251070180

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