Admissions and Records Representative (CS25-092) at Southern Illinois University Edwardsville in Edwardsville, Illinois

Job Description:

Southern Illinois University Edwardsville


Position Title: Admissions and Records Representative (CS25-092)

Category: Category: Clerical & Data Entry / Records Management

Location: Edwardsville, IL

Salary: $39,670.00 Annually

Opening Date: 10/04/2024

Division: Enrollment Mgmt

Flsa: Non-Exempt

Job_Number: 00488

Department: Admissions

Closing_Date: 10/21/2024 11:59 PM Central

Description:

Description

The Admissions and Records Representative plays a crucial role in evaluating credentials for undergraduate applicants to the university. This position is responsible for ensuring that admissions processes are conducted accurately and efficiently, providing expertise in admissions policies and procedures, and maintaining high standards in the evaluation of student records. The Admissions and Records Representative will also train staff, engage in prospective student activities, and contribute to departmental documentation and reporting.

Key Responsibilities:

1. Credential Evaluation:
   • Evaluate and assess credentials of undergraduate applicants to determine eligibility for admission.
   • Process admission decisions for various applicant categories, including Freshmen, Transfers, Visiting Students, and specialized programs (e.g., RN/BS Nursing, dual admission).
2. Policy Interpretation and Counseling:
   • Interpret university admission policies and procedures, providing guidance to applicants and staff regarding academic requirements.
   • Counsel prospective and current students on admission processes and academic pathways.
3. Training and Supervision:
   • Train new staff members on admission processes and policies, checking their daily assignments for accuracy and compliance.
   • Retrain staff as necessary to maintain consistency and quality in admissions activities.
4. Data Management and Reporting:
   • Maintain and update various spreadsheets related to admission applicant totals, preparing daily reports for the Director of Undergraduate Admissions and other leadership.
   • Run Argos reports to compile comprehensive lists of admissions data.
5. Documentation and Records Maintenance:
   • Manage and maintain student academic records, ensuring accuracy and compliance with university policies.
   • Enter and verify applicant data into the university's Banner system, including high school transcripts, ACT scores, and other supporting documents.
6. Administrative Support:
   • Process required application payments and refunds, ensuring proper documentation and reporting.
   • Perform clerical duties such as downloading electronic transcripts, reviewing and routing mail, and imaging/linking documents.
7. Communication and Documentation:
   • Compose and contribute to written materials related to admissions procedures and departmental manuals to streamline processes.
   • Communicate with applicants to clarify application information as needed, ensuring a thorough evaluation of credentials.
8. Quality Assurance:
   • Calculate grade point averages and verify the accuracy of academic records to ensure consistent admission decisions.
   • Review college accreditation for unfamiliar institutions and adjust admissions levels based on documented coursework.

Typical Qualifications

Minimum Qualifications:

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
   2. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 2755 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.

To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.

Agency: Southern Illinois University - Edwardsville

Address: 1040 Rendleman Hall Edwardsville, Illinois, 62026

Website: https://www.siue.edu/

Benefits:

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

Questions: 01The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree

02Are you legally authorized to work in the United States without sponsorship?

• Yes
• No

03Do you possess the necessary experience as stated in the Minimum Qualifications?

• Yes
• No

04Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree
• Doctorate degree

Required Question

PI251071649

Salary:

$39.00

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