Our client is seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team and HR functions. This position will be responsible for record-keeping, setting up meetings, onboarding new employees, and working closely with the Benefits Manager to ensure HR processes and procedures are organized and efficient. The ideal candidate will also coordinate meetings, training sessions, and provide general support to teams as needed.
Key Responsibilities:
Record Keeping and Documentation:
Maintain and organize company records, ensuring accuracy and confidentiality.
Assist with the preparation and management of documents required for HR and executive functions.
Meeting and Event Coordination:
Schedule and coordinate meetings, training sessions, and events for the executive team and other departments.
Prepare agendas, take minutes, and follow up on action items.
Onboarding and HR Support:
Assist in the onboarding process for new employees, ensuring all necessary documentation is completed and systems are updated.
Collaborate with the Benefits Administrator to maintain organized HR processes and procedures.
General Administrative Support:
Provide general administrative support to the Corporate office and executives as needed.
Manage calendars, arrange travel, and handle correspondence.
Qualifications:
Must-Haves:
Strong interpersonal skills with the ability to communicate effectively with all levels of the organization.
Highly organized with exceptional attention to detail.
Experience with HR software and systems.
Basic knowledge of HR compliance and regulatory requirements.
Must be able to work in the office.
Preferred:
Previous experience in an HR or administrative role.
Familiarity with coordinating meetings and events.
Proven ability to manage multiple tasks and priorities efficiently.