Temporary Executive Assistant | Financial Services Industry | $35/hour
Location: West Los Angeles, CA (On-site)
Pay: $35/hour
Duration: Temporary (3-6 months)
Position Overview:
Our client, a prominent investment management firm in Los Angeles, is seeking a highly experienced Temporary Executive Assistant with a strong background in financial services. This role supports the Client Service and Business Development teams during a maternity leave and requires a candidate with in-depth knowledge of the financial industry to excel in a fast-paced, professional environment.
Key Responsibilities:
Arrange and manage international and domestic travel and itinerary planning.
Monitor and adjust schedules, proactively handling last-minute changes to meetings or travel.
Schedule conference calls and meetings, preparing agendas and presentation materials as needed.
Coordinate event logistics, including shipping materials and organizing marketing items for conferences.
Maintain client contact lists and distribute reports in Salesforce.
Prepare team expense reports and maintain gifting logs for compliance.
Order weekly office lunches and manage supply orders.
Provide backup support for the receptionist during breaks and assist with additional administrative tasks across departments.
Skills and Qualifications:
Financial Services Experience Required: Proven experience supporting executives within a financial services setting is essential.
Bachelor's degree preferred, with a strong academic background.
Excellent interpersonal and communication skills, displaying professionalism and discretion.
Highly organized, detail-oriented, and skilled at managing multiple priorities.
Proficiency in Excel, Salesforce, Concur, DocuSign, Zoom, and Teams.
Ability to thrive in a fast-paced environment and work collaboratively with diverse personalities.
Please submit your resume to apply.
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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
Career Group:
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