Event Planner at Stanford University in Palo Alto, California

Job Description:

Event Planner🔍Dean of Research, Stanford, California, United StatesNew📁Marketing📅2 days ago Post Date📅105050 Requisition #SCHOOL/UNIT DESCRIPTION:

The Stanford Institute for Economic Policy Research (SIEPR) is Stanford's thought leader for understanding the economic challenges, opportunities, and policies affecting people worldwide. For 40 years, SIEPR's mission has been to support research that informs economic policymaking while engaging future leaders and scholars.SIEPR seeks to educate and energize a broad, diverse community of policymakers and influencers, including academics, students, business leaders, the media, and the public, about the most important economic issues. It does this by connecting the research to policy areas and disseminating it to policymakers and influencers, providing state-of-the-art facilities and infrastructure, delivering cutting-edge thought leadership, and deepening relationships among various stakeholders by hosting frequent conferences and gatherings. SIEPR's vision is to raise living standards and improve quality of life by making economic policy more effective at all levels.Propelled by philanthropy, SIEPR makes an impact across the U.S. and around the world. We focus our efforts on producing policy-relevant research, engaging tomorrow's leaders and scholars, and building a rich and diverse network.To learn more about our work, please visit our website: Stanford Institute for Economic Policy Research (SIEPR).
Our VPDoR Diversity Journey:

We create a hub of innovation through the power of diversity of disciplines and people.We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. We promote a culture of belonging, equity, and safety.We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

The Stanford Institute for Economic Policy Research (SIEPR) is seeking an experienced and highly skilled Event Planner. This role collaborates with the Events team to plan, coordinate, and execute events, working closely with stakeholders to define scope, format, and budgets. It oversees all event phases, including marketing, vendor coordination, registration logistics, and facility management. Key responsibilities include building partnerships, developing registration strategies, and maintaining communication with all vendors. Additionally, the role manages email marketing through Mailchimp and designs event materials with tools like Canva or Adobe Creative Cloud, ensuring cohesive and successful event execution from start to finish.
CORE DUTIES:

Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.Responsible for budget planning and management, venue management and equipment and facilities management for specific events.Oversee development of registration strategy and logistics.Build and maintain relationships with internal and external partners.Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.Research and provide recommendations for potential event locations, and evaluate alternatives.Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.May oversee support staff, students, and contingent event staff.Use Mailchimp to design and manage email marketing campaigns for event invitations, registration confirmations, reminders, and post-event follow-ups.Collaborate with internal teams to develop event-related marketing collateral using Canva or Adobe Creative Cloud (Photoshop, InDesign, Illustrator).

MINIMUM REQUIREMENTS:


Education & Experience:

Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:

Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.Excellent project management skills, and the ability to manage complex timelines and multiple projects.Ability to work both independently and as part of a team.Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.Exceptional customer service skills with the ability to cultivate partnerships.Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms.Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:
PHYSICAL REQUIREMENTS:

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

WORKING CONDITIONS:

Will require the individual to be in person at the SIEPR building on a regular basisMay require early morning, evening, and weekend work for events

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $79,408 to $98,000 per annum.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for YouImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information

• Schedule: Full-time


• Job Code: 4883


• Employee Status: Regular


• Grade: G


• Requisition ID: 105050


• Work Arrangement : Hybrid Eligible

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